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Slapton Parish

Slapton, Devon

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The most recent meeting agenda will be shown here. It is usually published one week prior to the meeting.

Agenda 2nd December 2020

Supporting Documents:

IN THE COLERIDGE HUNDRED OF THE SOUTH HAMS OF DEVON The following Councillors are summoned to attend: Ms J Hinder (Chair), Mr J. McPetrie (Vice Chair), Cllr Mrs V. Mercer, Cllr Mrs S. Sullock, Cllr Mr K. Widger, Cllr Mr Gavin Wollacott, Cllr Mr C. Staines, Cllr Mr D Murphy, Cllr Mr I Mitchelmore. Cllr J. Brazil and Cllr R. Foss, Kate Payne (Centre Manager FSC) and members of the public are invited to attend.

AGENDA

1. APOLOGIES FOR ABSENCE. 

2. DECLARATIONS OF INTEREST - Councillors are invited to declare any disclosable interest they may have in any items to be considered. They are also reminded to consider whether in the light of recent activities any items within their Register of Interests should be updated. 

3. PUBLIC COMMENT – Any parishioner is invited to address the Council for up to 3 minutes. This session may last up to 15 minutes and may be extended to 30minutes at the discretion of the Chair. The Public are not required to stay for the rest of the meeting. - CSG and Evolve charity update and grant application 

4. POLICE REPORT – Devon and Cornwall Police Councillor Advocate Scheme – refer to ongoing Cllr updates. 

5. COUNTY & DISTRICT COUNCILLOR REPORT 

Cllr J. Brazil 

  • Update on the relocation of the War Memorial
  • Saltstone Single Neighbourhood Plan – Process progress update

Cllr R. Foss

  • Update on the SHDC single solution Plan for the Slapton Line Parishes and winter public consultations. 
  • Slapton, Torcross and Strete Car Park tariff - agreed position following consultation

Grants: 

  • Update on request from the PC for £550 matched funding grant requests to help with the Purchase of additional litter bins to support local tourism – total cost £1100 
  • Evolve Village Charity set up support grant - £500 matched funding with PC

6. MINUTES OF THE MEETING HELD ON 9th November 2020. If agreed, to be both be signed by the Chair as a true and correct record. 

7. MATTERS IN ABEYANCE 

a) Village flooding issues - Ongoing monitoring of drain cleaning arrangements in place to manage. 
b) Traffic Speed / Volume Survey. Deferred until spring 2021. Agree dates in Feb 2021. Submit Passive Traffic Management Grant application for £500 to District Cllr once requirements identified and approved by all agencies and grant availability advised. 
c) Monument relocation to Strete Gate– Pending update from DCC. 
d) Plastic recycling scheme – Pending update on changes to Spring 2021 parish recycling arrangements. 
e) Village Map – Agreed to delay the reprint until spring 2021. Review artwork /stock levels at the Feb 2021 meeting.
f) Safeguarding Training by Ben Leach – Pending lifting of lockdown/social distancing restrictions before proceeding. 
g) £750 All-stars Cricket club grant – Agree to hold as ringfenced reserves until bank account is open.Target date 31 March 2021. 
h) Notice Boards – Review situation if more are required given volume of official communications. 
i) FSC plant/wildlife mowing support meeting – Pending lifting of lockdown/social distancing restrictions.
j) Village BT K6 Phone box – Photo’s re-submitted on 22-10-20 of paint condition to BT who have advised to resubmit in Nov 2021 as the current condition does not qualify. 
k) Slapton Line Magazine – Chairs next editorial copy deadline? 

8. PLANNING 

3480/20/FUL – Pollardscombe Farm, Slapton TQ7 2QG
Proposal: Proposed roof over existing dung store. 

3481/20/FUL – Pollardscombe Farm, Slaton TQ7 2QG
Proposal: Proposed roof over existing disused silage clamp. 

3623/20/HHO – Door Mouse Cottage, Hansel, Slapton. TQ6 OLN
Proposal: Householder application to erect a lean-to porch over door leading onto garden and incorporating existing garden gate 

3623/20/LBC – Door Mouse Cottage, Hansel, Slapton. TQ6 OLN
Proposal: Listed building consent to erect a lean-to porch over door leading onto garden and incorporating existing garden gate 

Decisions (for information only, see SHDC website for more information)

3059/20/TCA – Larksmead, Slapton, TQ7 2PY Proposal: T1 & T2: Silver Fir - Fell due to proximity to road and neighbouring properties Decision: Tree Works No Objection Raised 

2057/20/HHO - Watergate Cottage Start Slapton TQ7 2QD Proposal: Householder application for proposed garden room Decision: Conditional approval 

9. MATTERS FOR DISCUSSION 

a) Mobile Speed Sign Trail – Loan of device from Devon and Cornwall Police/installation locations, timings and resourcing. 
b) Review of matters in abeyance: Safeguarding training / Flood Monitoring 
c) Parishioner request for new blue advisory ‘narrow lane’ signage at both ends of ‘Little Lane’ next to Sloutts Farm. 
d) Winter Mowing requirements – Verges and Playing field. 
e) Pavement repairs - Additional works, materials and costs – (see matters for resolution below)
f) 2021/22 revised budget plan including Charity and CSG Grant applications from 2020/21 
g) Council workloads – Set an EOM meeting date to discuss. 

    10. PROPOSALS FOR RESOLUTION

    a) To propose to approve the Pathway patching invoice from the original quote of £824.08 to £1278.08 as discussed in 9d above to repair the path from the Park and walk to South grounds and South grounds to Bus Stop. This money will then be applied for under the Road Warden scheme / DCC Highways Maintenance Enhancement Fund as eligible and advised by Cllr J Brazil. 

    11. CLERK’S REPORT 

    To discuss: 

    • DALC reply to contract addendum to village playing field development – C/Forward to Nov/Dec.

    For information only:

    • 8 CSG Facebook and 15 PC website posts made across the month. 
    • •P3 scheme – Signed contracts posted 16-11-20. Grant has been increased to £180 due to an additional 2 paths added. Licence and online portal set up with Ordnance Survey to access free Parish path maps for Evolve volunteers. 
    • Saltstone Neighbourhood Plan community Survey letter and survey drop undertaken over the weekend of 29th and 29th November. Reply deadline 31 December. Collection box set up at the village shop. Covering note to parishioners drafted, liaison with Cllrs and Evolve Charity re parish-wide distribution.
    • Clerks Annual appraisal held with the Chair 25/11/20 • Zoom meeting held with Chair and Strete PC Cllrs 11/11. 
    • Liaison with Road Warden/DCC re footpath repairs and materials quotes. 
    • Correspondence has been sent to 2 parishioners to assist with their enquiries.
    • DCC / Energy Saving Trust (EST) Electric Vehicle Charging Points rural locations rollout scheme. Zoom meeting with Alastair Mumford DCC 11/11/20. Follow up notes, awaiting next meeting date. 
    • Zoom meeting with Chair/CSG/ FSC 11/11/20 re EV point locations. 
    • X 5 Grants applied for – refer section 13. 

    12. CHAIRS REPORT

    • Slapton Lines Partnership – Adaptation Plan and Manager Appointment update.
    • Update on progress of the development of the football pitch. 

    13. COUNCILLORS’ REPORTS 

    14. FINANCIAL MATTERS Approve the following payments: 

    • S/O £256.00 L. Soothill-Ward, Clerks salary – Nov 20 (Paid 1/12/20 for noting).
    • 228/20 £245.94 Clerks Overtime and monthly expenses (Nov 2020) Refer analysis sheet.
    • 229/20 £12.23 VC Warehouse - 8th payment - C-19 CSG tel help line monthly connection cost. Paid 15/11/20 by DD. Invoice 1008065 for noting.
    • 226/20 £245.00 Nick Mathias -Final end of season Nov. Village mowing 2/3 Nov. Invoice no. 1233/21 dated 4/11/21 (Paid 10/11/20 for noting).
    • 227/20 £100.00 Nick Mathias - Winter Buddle Hole Clearance. Invoice 1235/22 dated 6/11/20. (Paid 10/11/20 for noting). 
    • 230/20 £123.80 SLCC - Arnold Baker on local councils Administration 12th edition. £30 discount via membership code. Inv no:ORD507391 dated 9/11/20. (Paid 10/11 for noting Dec agenda). 
    • 231/20 £206.94 SP Services. Invoice 125002 12/11/20. Cricket club grant ring-fenced reserves donation to pay for Defib training kit replacement pads and anti -choking training vest. (Paid 16/11 for noting Dec agenda). 
    • 232/20 £1380.00 Brookings Hire - Bi-Annual Road sweep, drain clean, FSC gully flush 11th Nov 2020 PLUS FSC gully pipe/ Field silt clearance 6th Nov 2020. Invoice 20290 dated 14/11. Approved min ref 237-20 (a)+(b). (Paid 16/11 for noting Dec agenda). 
    • 233/20 £1278.08 Nick Mathias - Pavement patching. Materials and Kit Hire. Invoice 1239/21 26/11/20. (DCC HMCEFG grant application).
    • 234/20 £48.00 Nick Walker – Saltstone Single Neighbourhood Plan Parishioner letter print costs. Invoice 86785 26-11-20 
    • 235/20 £75.00 Nick Mathias - Playing field mowing 30-11-20. Invoice 1243/21, 30/11/20.

    a) Balance at Bank 2/12/2020, £19,416.53 
    b) 2021-22 budget revisions submitted to Council for discussion/approval. 
    c) The following grants have been applied for on below dates:

    • Western Power Distribution Festive food bank Fund for Kingsbridge Foodbank, £1500 refer ww.westernpower.co.uk/ITT-festive-fund on 14/11/20. Notice received not granted 30-11-20.
    • DCC Covid-19 re-opened community grant scheme - £550 on 15/11/20. Received 24/11/20. 
    • DCC Highways Maintenance Enhancement Fund - £1278.08, Footpath patching on 26/11/20. 
    • SHDC Localities fund; Matched funding grant £788.00, large multi-purpose bin upgrades 17/11/20. 
    • P3 Scheme grant 2020-21, £180.00. 30/11/20 

    Next Parish Council meeting will be held on Monday 4th January 2021 at 7.00pm by Zoom Video Conference due to Government social distancing restrictions. 

    Signed: Louise Soothill-Ward 2/12/20 

    All meeting agenda’s, supporting documents and minutes can be viewed at www.slaptonparish.co.uk



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