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Slapton Parish

Slapton, Devon

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The most recent meeting agenda will be shown here. It is usually published one week prior to the meeting.

Agenda 4th January 2021

Supporting Documents:

The following Councillors are summoned to attend: Ms J Hinder (Chair), Mr J. McPetrie (Vice Chair), Cllr Mrs V. Mercer, Cllr Mrs S. Sullock, Cllr Mr K. Widger, Cllr Mr Gavin Wollacott, Cllr Mr C. Staines, Cllr Mr D Murphy, Cllr Mr I Mitchelmore. Cllr J. Brazil and Cllr R. Foss, Sue Gorman (Slapton Community Support Group), Kate Payne (Centre Manager FSC) and members of the public are invited to attend. 

AGENDA 

1. APOLOGIES FOR ABSENCE.

2. DECLARATIONS OF INTEREST - Councillors are invited to declare any disclosable interest they may have in any items to be considered. They are also reminded to consider whether in the light of recent activities any items within their Register of Interests should be updated. 

3. PUBLIC COMMENT – Any parishioner is invited to address the Council for up to 3 minutes. This session may last up to 15 minutes and may be extended to 30minutes at the discretion of the Chair. The Public are not required to stay for the rest of the meeting. 

4. POLICE REPORT – Devon and Cornwall Police Councillor Advocate Scheme – refer to ongoing Cllr updates.

5. COUNTY & DISTRICT COUNCILLOR REPORT 

Cllr J. Brazil

  • Update on the relocation of the War Memorial 
  • Saltstone Single Neighbourhood Plan – Process progress update 

Cllr R. Foss 

  • Update on the SHDC single solution Plan for the Slapton Line Parishes and winter public consultations.
  • Localities Grant request update: Evolve Village Charity set up support grant - £500 matched funding with PC.
  • £550 matched funding grant requests to help with the Purchase of additional litter bins to support local tourism (Total cost £1,1K). 

6. MINUTES OF THE MEETING HELD ON 7th December 2020. If agreed, to be both be signed by the Chair as a true and correct record.

7. MATTERS IN ABEYANCE

a) Traffic Speed / Volume Survey. Deferred until spring 2021. Agree dates in Feb 2021. Submit Passive Traffic Management Grant application for £500 to District Cllr once requirements identified and approved by all agencies and grant availability advised.
b) Monument relocation to Strete Gate– Pending update from DCC.
c) Plastic recycling scheme – Pending update on changes to spring 2021 parish recycling arrangements.
d) Village Map – Agreed to delay the reprint until spring 2021. Review artwork /stock levels at the Feb 2021 meeting.
e) £750 All-stars Cricket club grant – Agree to hold as ring-fenced reserves until bank account is open. Target date 31 March 2021.
f) Notice Boards – Review situation if more are required given volume of official communications.
g) FSC plant/wildlife mowing support meeting – Pending lifting of lockdown/social distancing restrictions.
h) Village BT K6 Phone box – Photo’s re-submitted on 22-10-20 of paint condition to BT who have advised to resubmit in Nov 2021 as the current condition does not qualify.
i) Slapton Line Magazine – Chairs next editorial copy deadline. Confirm at the January meeting.

8. PLANNING 

3972/20/VAR – Combe Cottage, Carr Lane, Slapton. 
Proposal: Application for variation of condition 8 (means of enclosure) of planning consent 3599/16/VAR 

Decisions (for information only, see SHDC website for more information)
2799/20/ARM - Highclere Slapton TQ7 2PY
Proposal: Application for approval of reserved matters following outline approval reference 1736/17/OPA.
Decision: Conditional approval 

3773/20/COM - Barnfields Slapton TQ7 2QD
Proposal: Notice of intention to install fixed line broadband electronic communications apparatus comprising 4 x 9m wooden poles (7.2m above ground)
Decision: Permitted Development

3480/20/FUL - Pollardscombe Farm Slapton Devon TQ7 2QG
Proposal – Proposed roof over existing dung store
Decision – Conditional approval

3481/20/FUL - Pollardscombe Farm Slapton Devon TQ7 2QG
Proposal – Proposed roof over disused silage clamp
Decision – Conditional approval Withdrawn (for information only)

3725/20/NMM - Coombe Cottage Carr Lane Slapton
Proposal: Non Material Minor amendment on Planning Application 3599/16/VAR to amend access point.
Decision: Withdrawn 

9. MATTERS FOR DISCUSSION 

a) Parish Councils position on the Beach Car Park.
b) Climate Change:

  1. DALC Briefing: Interim Devon Carbon Plan Consultation. PC response by 15th February 2021. (Parishioners can read the interim Devon Carbon Plan here and then respond to the consultation questions). 
  2. The National Association of Local Councils (NALC) – PC response to complete the new survey on climate change by 29th Jan 2021
  3. Woodland Trust Free Tree Packs – Deadline 5th January. PC requirements for playing field / Verges? 

10. PROPOSALS FOR RESOLUTION
a) To propose to approve the 2021/22 budget plan as per the budget pack and Precept demand of £14,713.00 due to the exception challenges on the budget in 2021 due to the pandemic and essential maintenance works.
b) To propose to approve the Evolve Charity website build contribution grant of £500 to be held in ring-fenced reserves until the website is built/invoices and URL provided. 

11. CLERK’S REPORT
To discuss: None. 

For information only: 

  • Village playing field development – DALC have advised membership provides access to 15 mins free legal advice to advise the PC on what contract amends are required to develop the field. Next steps are for a detailed design brief to be forwarded to DALC.
  • 13 CSG Facebook and 15 PC website posts drafted and scheduled across the month to relay Gvt updates to the community.
  • Attended DCC – Cllr J Harts 2021 Budget Briefing by Zoom 14/12/2. Summary notes issued to the Council.
  • Attended the Devon Climate Change Opening seminar.
  • Submission of 2021 Electronic Electoral Roll request. ER received 20-12-20
  • Communication sent to Safeguarding training provider requesting remote training dates – pending reply.
  • Slapton Community Food Bank Christmas and 2021 for 2021 Appeal– Communications drafting and posting on PC website and FB Page
  • Liason with SHDC planning on various matters on behalf of the PC.
  • Liaison with SHDC elections office/ drafting and posting co-opted Cllr role vacancy
  • Correspondence has been sent to 10 parishioners to assist with their enquiries.
  • 1 grants applied for – refer 14(b) below. 
  • Village maintenance reporting:
    • SHDC - Full Bottle Bank, Fly-tipping and full dog bin reported – Bank emptied ahead of Christmas
    • DCC – Large pot holes at side of the road at the park and walk.
    • South West Water – Water leak at Brook Street – Repair work completed 21-12-20.
    • Liaison with Road Warden: 2020 and 2021 Grant requests/additional flood maintenance road warden work.
    • DCC - Damage to Marsh Lane road surface. DCC have advised 23/12/2 the repairs have been added to a schedule of future planned road repairs.

12. CHAIRS REPORT 

13. COUNCILLORS’ REPORTS 

14. FINANCIAL MATTERS

Approve the following payments:

237/20 - S/O £256.00 L. Soothill-Ward, Clerks salary – Dec 20 (Paid 1/1/21 for noting).
238/20 £54.00 Clerks Overtime and monthly expenses (Dec 2020) Refer analysis sheet.
236/20 £259.00 Nick Mathias - Road Warden Work - 8th & 9th Dec / 14 hrs. Invoice 1246/21 dated 10/12/20. (Paid 11/12/20, for noting).
239/20 £12.20 VC Warehouse - 8th payment - C-19 CSG tel help line monthly connection cost. (Paid 15/12/20 by DD. Invoice 1008065 for noting).
240/20 £55.50 Nick Mathias - Additional Road Warden work (Dig out drainage ditch at park and walk / Remove leaves at Brook Street drain. Invoice 1248/21 dated 10/12/20.

a) Balance at Bank 23/12/2020, £17,678.41
b) DCC/SHDC have confirmed there are no referendum principles for PC’s in 2021 although sensible precept increases will be expected based on actual costs of service delivery.
c) 2021 P3 Grant request deadline 12th Feb 2021. Liaising with Evolve for path inspection reporting.
d) The following grants have been applied for on below dates pending reply: 

  • DCC Highways Maintenance Enhancement Fund - £1278.08 (Materials, Hire and Labour element expecting 50%), Footpath patching on 26/11/20.
  • SHDC Localities fund; Matched funding grant £788.00, large multi-purpose bin upgrades Applied for 17/11/20 to Cllr R Foss
  • DCC Highways Maintenance Enhancement Fund - £259.00 (Labour), Road Warden work 8th and 9th Dec. Applied for 11/12/20 – Expecting 50% 
  • SHDC Localities Grant - £500/ 50% PC match funding for Evolve charity website. Applied for 10/12/20 to Cllr R Foss. 

Next Parish Council meeting will be held on Monday 1st February 2021 at 7.00pm by Zoom Video Conference due to Government social distancing restrictions. 

Signed: Louise Soothill-Ward 23/12/20 

All meeting agenda’s, supporting documents and minutes can be viewed at www.slaptonparish.co.uk


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