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Minutes of the Extraordinary Parish Council meeting held by Zoom video conference on Thursday 13th August 2020 at 2.30pm.
Present: J Hinder (Chair), Cllr C Staines, Cllr S Sullock, Cllr D Murphy, Cllr G Wollacott, Cllr V Mercer.
In attendance: None
213-20. Apologies for absence - Cllr Mr K Widger, Cllr D Murphy, Cllr I Mitchelmore, Cllr J McPetrie (V. Chairman)
214-20. Declarations of interest – None.
215-20. Public comment – None.
216-20. Police Councillor Advocate Scheme – Not applicable to this meeting.
217-20. County & District Councillor reports:
Devon County Council (DCC) report from Cllr J Brazil – None. District report from Cllr R. Foss – None
218-20. Minutes of the meeting held on 3 August 2020 - Not applicable to this meeting.
219-20. Matters in abeyance - Not applicable to this meeting.
220-20. Planning - Not applicable to this meeting.
221-20. Matters for discussion
a. Road Signage:
i. The wording was agreed and approved for the blue advisory speed signs on Sands Road at the 20mph post as per the artwork presented. It was agreed that the message for the sign to site under the existing Park and Walk Sign, should be a width restriction sign.
ii. Given the unprecedented traffic in the village and damage being caused to property, it was discussed and agreed by all Cllrs to bring forward installation of additional small 20mph blue advisory signs at all village entrances: Top of Prospect Hill, Blacksmiths Hill, Townsend Cross and 2 larger width advisory signs at Lower Green Cross (both village road entrances). Funding is already pre-agreed and ring-fenced for this purpose in the 2021-21 budget.
Clerk to prepare summary sign briefing deck for Cllrs to approve so that Cllr D Murphy can prepare the artwork, liaise with the supplier. (Budget for the 2 new signs resolved at August meeting ref 207-20a).
b. Parishioner complaints – To address the matters raised over the weekend from the numerous written complaints and images from parishioners regarding damaged property, noise disturbance at the FSC, human waste at the beach, rubbish left all around the village and beach car park, campervans parking at the car park overnight the following actions were agreed:
i. Clerk to draft a statement for approval by the PC that can be used to reply to complaints on the above matters and help inform parishioners of the actions in progress to help address the matters.
ii. Chair to finalise the letter to DCC, SHDC, FSC, Natural England, Slapton Line Partnership - outlining the severity of the public health, antisocial behaviour, litter, overnight camping, illegal
parking and unprecedented levels of traffic matters being experienced in the village and at the beach car park and requesting immediate support to help remedy and protect the environment, properties, public health in the form of:
Wooden posts to be installed all along the A379, around the bus stop. Rubbish management tools – see item c below.
Temporary ‘Festival’ style toilets installed at the beach until a permanent solution can be developed and this prioritised over a height barrier which would not solve the human waste issue.
No overnight camping signs plus ‘nearest toilet’ installed at the beach car park and entrance to the Ley.
Dedicated enforcement officer and regular patrolling of the car park / bottom of Sands Road
PC to approve the letter / Chair to issue.
Chair to also write to FSC and Campsite Managers to request support in minimising noise, litter and dog waste, antisocial behaviour and traffic in the village to help contribute to everyone working together as good neighbours.
The Council conveyed their thanks to Cllr S Sullock for clearing the bottles left at the back of the bottle bank.
Cllr S Sullock to liaise with Road Warden to ascertain if it would be possible to relocate the dog waste bin on the corner of the lane to the nursery to the footpath sign next to it to allow more space for large vehicle access and obtain a quote for the work.
d. Traffic Survey – It was discussed and agreed to run a traffic survey over the remaining peak period to evidence the levels and type of traffic to DCC, SHDC and the Slapton Line Partnership.
222-20. Proposals for resolution – None.
223-20. Clerk’s report
224-20. Chair’s report – None.
225-20. Councillors’ reports – None.
226-20. Financial matters – Not applicable to this meeting.
227-20. Date of next meeting – Monday 7th September 2020 at 7.30pm by Zoom conference call.
SIGNED Chair: .........................................