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Present: J Hinder (Chair), J McPetrie (V. Chairman), Cllr C Staines, Cllr S Sullock, Cllr I Mitchelmore, Cllr D Murphy, Cllr V Mercer, Cllr G Wollacott.
In attendance: Cllr J Brazil, 2 parishioners.
243-20. Apologies for absence – Cllr K Widger.
244-20. Declarations of interest – None.
245-20. Public comment –
a) A presentation was made by two parishioners from the Evolve village charity and Slapton Community Support Group (CSG), who reported the following:
b) CSG Update: The deadline for submissions to the Village Archive project has been extended to 11th December due to the impact of the November lockdown. 50 entries have been submitted and the first sample prints are planned for January 2021 (subject to printer availability) and the first public showing planned for Spring 2021 to coincide with the first bloom of the daffodil planting project (refer below). It is hoped that monies can be raised for the Charity and to promote the village and in doing so to also support local businesses through day visitors.
c) Charity Update: The Charity Trustees are now progressing the formal set up of the charity with the Charities Commission and in parallel are also starting work on the first projects as below:
(The Evolve Charities presentation slides are available to view on the PC meeting website under December meeting agenda).
The Chair thanked both parishioners for their presentation in addition to thanking all the other Trustees and volunteers who were involved in the projects for their time, skill and work contributions for the benefit of the parish. This is appreciated by the Council.
246-20. Police Councillor Advocate Scheme Update
247-20. County & District Councillor reports
Devon County Council (DCC) report from Cllr J Brazil:
a) Relocation of the War Memorial – Still no update from the Slapton Lines Partnership and agreed to follow up with SLP.
b) Saltstone Single Neighbourhood Plan – Cllr J Brazil thanked everyone who had been involved in the distribution of the survey to the parish. Feedback was already being received and parishioners are encouraged to share their views up to the 31st December. Cllr J Brazil will reply to parishioners whose feedback requires further comment and the results will be reported in the New Year. The final decision will be made by a parish referendum at a future date.
c) DCC are the main governing body managing the pandemic and are closely monitoring cases across the County.
d) A planned road closure is scheduled on the A379 in Stokenham to repair a wall. This will take place from 11th January to 19th February 2021. Cllr J Brazil to forward details to clerk to publish on PC website/notice boards and CSG FB Page.
e) Another road closure is scheduled in mid-March on Coleridge Lane in Chillington to install a large drain to protect properties from flooding. Cllr J Brazil is trying to link this to additional works to connect water to a property to prevent the need for a 3rd road closure. Cllr G Wollacott asked if exact dates could be provided and details of diversion routes for ambulances. Cllr J Brazil to forward. Clerk to publish on above PC comms channels.
Other matters raised by the Council.
District report from Cllr R. Foss: None
248-20. Minutes of the meeting held on 9th November 2020. It was proposed, seconded and resolved that the Minutes be signed by the Chair as a true and correct record.
249-20. Matters in abeyance
a)Village flooding issues - Ongoing monitoring of drain cleaning arrangements in place to manage. It was agreed to close this item now that annual commercial and monthly road warden cleaning was in place. Clerk to remove.
b) Traffic Speed / Volume Survey. Deferred until spring 2021. Agree dates in Feb 2021. Submit Passive Traffic Management Grant application for £500 to District Cllr once requirements identified and approved by all agencies and grant availability advised.
c) Monument relocation to Strete Gate– Pending update from DCC.
d) Plastic recycling scheme – Pending update on changes to spring 2021 parish recycling arrangements.
e) Village Map – Agreed to delay the reprint until spring 2021. Review artwork /stock levels at the Feb 2021 meeting.
f) Safeguarding Training by Ben Leach – Pending lifting of lockdown/social distancing restrictions before proceeding. The PC requested that this training be held by Zoom if possible. Clerk to contact the trainer and move to matters for discussion.
g) £750 All-stars Cricket club grant – Agree to hold as ring-fenced reserves until bank account is open. Target date 31 March 2021.
h) Notice Boards – Review situation if more are required given volume of official communications.
i) FSC plant/wildlife mowing support meeting – Pending lifting of lockdown/social distancing restrictions.
j) Village BT K6 Phone box – Photo’s re-submitted on 22-10-20 of paint condition to BT who have advised to resubmit in Nov 2021 as the current condition does not qualify.
k) Slapton Line Magazine – Chairs next editorial copy deadline. Confirm at the January meeting.
3480/20/FUL – Pollardscombe Farm, Slapton TQ7 2QG
Proposal: Proposed roof over existing dung store.
No comment if this address. Clerk to ask planners to confirm the address.
3481/20/FUL – Pollardscombe Farm, Slaton TQ7 2QG
Proposal: Proposed roof over existing disused silage clamp.
No comment if this address. Clerk to ask planners to confirm the address.
3623/20/HHO – Door Mouse Cottage, Hansel, Slapton. TQ6 OLN
Proposal: Householder application to erect a lean-to porch over door leading onto garden and incorporating existing garden gate.
3623/20/LBC – Door Mouse Cottage, Hansel, Slapton. TQ6 OLN
Proposal: Listed building consent to erect a lean-to porch over door leading onto garden and incorporating existing garden gate.
Decisions (for information only, see SHDC website for more information)
3059/20/TCA – Larksmead, Slapton, TQ7 2PY
Proposal: T1 & T2: Silver Fir - Fell due to proximity to road and neighbouring properties.
Decision: Tree Works No Objection Raised
2057/20/HHO - Watergate Cottage Start Slapton TQ7 2QD
Proposal: Householder application for proposed garden room
Decision: Conditional approval
251-20. Matters for discussion
a) Mobile Speed Camera Trial – The PC approved to proceed with the loan of the police mobile speed indicator device from Devon and Cornwall Police. Clerk to request that the Charity undertake a risk assessment as per the police briefing at the Sept site meeting. Charity to confirm schedule of dates to the PC.
b) Review of matters in abeyance: Safeguarding training / Flood Monitoring - Refer decisions items 249.20 (a) and (f) above.
c) Parishioner request for new blue advisory ‘narrow lane’ signage at both ends of the narrow lane next to Sloutts Farm. The Council agreed to ask DCC Highways for advice on installing blue advisory narrow road width signs at each end to help deter the use of the road by delivery drivers. Clerk to brief DCC highways and reply to parishioner’s letter.
d) Winter Mowing requirements – Verges and Playing field. The PC agreed to delay the mowing until the spring to help support invertebrates over winter. Cllr J McPetrie raised that the spring cut would need to take into account the daffodil blume and die back. The Chair advised that the Road Warden could strim the verges during this time to avoid damaging the planting and enabling social distancing on the paths.
e) Pavement repairs – The additional works, materials and costs were approved by the PC. (see matters for resolution below) Positive feedback had been received from parishioners on the repairs and the PC thanked the Road Warden for organising and delivering a good result.
f) 2021/22 revised budget /Precept plan including Charity and CSG Grant applications from 2020/21. The revised budget was reviewed and agree unanimously for resolution. Clerk to add to matters for resolution next meeting.
g) Council workloads – The Council agreed to convene an Extraordinary Council Zoom meeting on 11th January 2021 to discuss managing workloads via new work streams. Clerk to send invite and briefing documents.
252-20 Proposals for resolution
a) It was proposed and resolved to approve the Pathway patching invoice from the original quote of £824.08 to £1278.08 as discussed in 9e above to repair the path from the Park and walk to South grounds and South grounds to Bus Stop. This money will then be applied for under the Road Warden scheme / DCC Highways Maintenance Community Enhancement Fund as eligible and advised by Cllr J Brazil. Clerk to submit grant application to DCC HMCEF.
253-20. Clerk’s report
• DALC reply to contract addendum to village playing field development – C/Forward to January 2021.
For information only:
254-20. Chair’s report
255-20. Councillors’ reports
256-20. Financial matters
The below payments were approved by the Council:
a) Balance at Bank 2/12/2020, £19,416.53
b) 2021-22 budget revisions submitted to Council for discussion/approval.
c) The following grants have been applied for on below dates:
257-20. Date of next PC meeting – Monday 4th January 2020 at 7.00pm by Zoom conference call.
SIGNED Chair: .........................................
All meeting agendas and minutes can be viewed at www.slaptonparish.co.uk