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Present: J Hinder (Chair), J McPetrie (V. Chairman), Cllr C Staines, Cllr S Sullock, Cllr I Mitchelmore, Cllr D Murphy, Cllr G Wollacott.
In attendance: None
273-20. Apologies for absence – Cllr K Widger.
274-20. Declarations of interest – None.
275-20. Public comment – None.
276-20. Police Councillor Advocate Scheme Update • Police updates have been issued weekly to all Cllrs via the Clerk. • If any members of the public have non urgent matters they wish to bring to the attention of their Local Policing Team, this can be reported via the Devon and Cornwall Police web-page - https://www.devon-cornwall.pol... / Find your local policing team.
277-20. County & District Councillor reports - None
278-20. Minutes of the meeting held on 4th January. It was proposed, seconded and resolved that the Minutes be signed by the Chair as a true and correct record.
279-20. Matters in abeyance
a) Traffic Speed / Volume Survey. Deferred until spring 2021. Agree dates in Feb 2021. Submit Passive Traffic Management Grant application for £500 to District Cllr once requirements identified and approved by all agencies and grant availability advised.
b) Monument relocation to Strete Gate– Pending update from DCC.
c) Plastic recycling scheme – Pending update on changes to spring 2021 parish recycling arrangements
d) Village Map – Agreed to delay the reprint until spring 2021. Review artwork /stock levels at the Feb 2021 meeting.
e) £750 All-stars Cricket club grant – Agree to hold as ring-fenced reserves until bank account is open. Target date 31 March 2021.
f) Notice Boards – Review situation if more are required given volume of official communications.
g) FSC plant/wildlife mowing support meeting – Pending lifting of lockdown/social distancing restrictions.
h) Village BT K6 Phone box – Photo’s re-submitted on 22-10-20 of paint condition to BT who have advised to resubmit in Nov 2021 as the current condition does not qualify.
i) Slapton Line Magazine – Chairs next editorial copy deadline 15 January 2021. Chair to circulate draft copy for approval.
280-20. Planning – None
281-20. Matters for discussion
a. The Councils operational duties and responsibilities for the financial year to the end of the term were discussed and the following working groups were agreed:
Village organisations / PC representation, the following Cllr leads were agreed:
Shop: Cllr D Murphy
Church: Cllr C Staines
Village Hall and Foodbank: Cllr S Sullock
AONB: Cllr G Wollacott / Cllr C Staines
Slapton Lines Partnership: Chair / Vice Chair
Evolve Charity: Chair
Campsites: Vice Chair
Pubs: Cllr D Murphy and Cllr I Mitchelmore.
Clerk to update the SPC Cllr Working groups document / Chair to brief the Evolve Charity at the meeting 18/1/21.
b. It was agreed that a longer term, pro-active parish plan was required to ensure that the village remained sustainable and that working alongside the Evolve Charity would help to develop and achieve this. Chair to update Evolve at the meeting 18/1/21 and set up an initial joint discussion meeting with the PC on how to best take this forward.
c. It was agreed to set up and action log to aid the reporting and progression of agreed actions from meetings. Clerk to set up template ahead of Feb meeting and add all the agreed action from this meeting to the log to commence the process.
d. It was agreed to adjust the order of the Agenda items to include the Action Log review as item 7. Clerk to amend.
e. It was agreed that all Cllrs would forward a report paper for their area of responsibility to the Chair 3-4 days ahead of each meeting, nil reports also required. All Cllrs to action following the Feb meeting.
f. It was agreed to update and amend the PC Standing Orders to enable small grants to be provided to the Evolve Charity and for them to attend meeting to update via the working non Cllr sub-committee reporting. Clerk to draft amends for review and resolution.
g. It was agreed that at the March 2021 Annual Meeting of the CSG Committee to resolve to update and amend the CSG Committees Standing Orders to widen the remit to include the Food Bank Collection Point, CSG helpline and volunteer support and a village crisis plan to cover arrangements should flooding, fire, the A379 road and Snow incidences occur to ensure the safeguarding of parishioners. Cllrs Gavin Wollacott to be added to the committee members, J Hinder to remain as Chair, Non Cllr Sue Gorman to remain as CSG lead / clerk to support. Chair to update the CSG at the meeting on 18th Jan. Clerk to draft amends for review and resolution.
h. Press enquiries - It was agreed that if any Cllr received calls for comment on matters from the media they should not engage and advise the reporting that it is the PC’s policy to reply in writing and all questions and the deadline for a reply, should be put in writing to the clerks email address and the Council would reply formally. Clerk to add this statement to the Clerks inbox management statement.
i. Complaints log – It was agreed that all complaints and responses would be recorded in a complaint log and complex, time sensitive complaints, would be forward to the Cllr for the Chair or Vice Chair to reply to directly. Clerk to set up a complaints log.
j. Agree training requirements against DALC 2021 training programme – Carry to next meeting. Clerk to add to the agenda.
Other business matters:
282-20 Proposals for resolution – None
283-20. Clerk’s report
284-20. Chair’s report – None
285-20. Councillors’ reports – None
286-20. Financial matters – None
287-20. Date of next Parish Council Meeting: The next monthly parish council meeting will be held on Monday 1 February 2021 at 7.00pm by Zoom conference call.
SIGNED Chair: ...............................